Tendering Process for Technology Contracts

29th June 2023

Tendering Process for Technology Contracts 

Winning technology contracts relies on a combination of experience in writing technical responses and strong writing skills. At Hudson, our bid writers are trained to write for a variety of sectors, including technology.

In this blog, we will cover the tendering process, how the process is different for the technology sector, where you can find help with your technology contracts and some testimonials from our technology clients.


What is the tendering process?

The tendering process for a vendor (supplier) is typically a competitive bidding process to determine which vendor offers the best product or service for the best price. Generally, before the process starts, the purchaser will define the scope of work needed and establish the desired criteria for the bid process. An invitation to tender (ITT) is then issued to potential vendors, who will submit their bids according to the specification criteria laid out in the ITT. The buyer will review the bids and choose the vendor they feel can best meet their needs. Finally, a contract is drawn up that both parties agree to.

Note: this does not include all of the research and preparation that occurs prior to the tendering process. If you are unsure of how to prepare to tender, or would like to outsource this service, contact us!


Tendering Process for the Technology Sector

Writing for the technology sector requires a deep understanding of the industry and an ability to communicate complex concepts clearly. When writing a tender response, it is important to demonstrate your knowledge and expertise in the area, as well as to highlight any innovative solutions you may have to offer.

Your proposal should focus on the specific needs of the technology sector, emphasising how your solution can address those needs in a unique and compelling way. Additionally, you must demonstrate your understanding of the current and emerging trends within the industry, as well as your ability to adapt to the evolving landscape.


5 Tips for Writing a Tender Response in the Technology Sector

  1. Research the Client: Each technology sector customer will have specific requirements and preferences. It is essential to understand the customer’s desired outcomes from the tender and tailor responses accordingly.
  2. Employ the Right Technology: Demonstrate understanding of the customer’s needs by outlining the latest technology and tools that will be employed.
  3. Propose a Project Plan: Outline the project timeline, detailing the tasks, milestones, deliverables and team structure. Make sure you are managing the tender process throughout—minimising mistakes or overlooked aspects of the bid.
  4. Highlight Your Expertise: Provide examples of relevant projects you and your team have successfully completed.
  5. Offer Competitive Pricing: Be sure to put your best foot forward by offering competitive pricing that is in line with the quality and expertise of your services.


Technology Sector Testimonials

Here are some recent testimonials from our technology clients!

“From our first contact, Hudson were brilliant. After a short conversation, they quickly grasped the basics of our business and sector in which we operate. Jonny and the team took the stress and hassle away from us and we are very happy to say that we were awarded the first contract that we collaborated on. We would highly recommend Hudson and look forward to future endeavours together.”

Nick Sheehan, Sales Director – iLine Technologies

“A massive thank you to you and your team for being magicians and helping us submit our first tender! This has been a big learning curve for the company and we could not have got to this point without you. It was by chance that I came across Hudson Procurement Group online after sleepless nights wondering how I would get the tender application together by myself! I could not have asked for a better team to work with. I felt supported throughout and beyond relieved that the quality of work is as high as it is. If we could take you all out for lunch we would! For now, this will have to wait until Covid restrictions are over! Many thanks for your hard work and dedication to help us get this submission over the line.”

Anoop Panesar, Project Lead – Aspiring Panda

“I want to thank the Hudson team of Zoe, Daniel, and Kathryn for the amazing job they did with our RFP response. We had a short timeframe and a weekend in between – however I can assure the response was not short on content, quality and design. I highly recommend Hudson!”

Ken Taylor, CEO of Integrated Management Solution


How we can help!

Tender Writing

Once you’ve found the perfect bid for your business, send it our way. Our Bid Writers can take care of the whole thing for you they’ll even submit it on your behalf. They’ll let you know what they need from you, providing you with a full Tender Writing breakdown.

Tender Ready

Our Tender Ready 4-week programme is perfect for businesses that have never tendered before. A Bid Writer will work with you to ensure you have everything in place to tender successfully. Tender Ready offers your business:

  • A 12-month subscription to one Hudson Discover
  • Access to Global Bid Directors and Senior Bidding Professionals.
  • An Organisation-wide Bid library, including 3 case studies, 5 CVs and policies.
  • Additional flexible benefits. 

Tender Improvement

If you’ve been tendering but aren’t seeing success from your current efforts, our Tender Improvement package can help. Our Bid Team will assess your previous responses and tender documents. They will work with you to improve for future submissions. This package includes a 12-month subscription to a Hudson Discover portal and additional tendering development services. 

Tender Mentor

If you’ve written your tender response and need it double-checked for errors, Tender Mentor can help. A Bid Writer will proofread your work for any inconsistencies, grammar, or spelling mistakes. They will also ensure it’s in line with the specification before you submit it. This is a great way of improving your skills and understanding of how to polish your tender.


Contact us:

Contact us to find out how we can help your business SUCCEED!


Additional support:

Do you only require assistance with PQQs or SQs? We can help!

Submit the relevant information regarding the work you need, and we will provide a quote for the work agreed upon.

We provide support at all levels of the bid writing process, so if you simply need it proofread before you submit it, we can also help with that!


Find Technology Tenders!

We can also help you find tenders in the technology sector via our portal—Technology Tenders.

We are an opportunity tracking platform, we source tenders from thousands of buyers across the UK and upload them to one central portal. We also send a daily bulletin to our clients consisting of newly published tenders, relevant to their service offering. You can filter your search using keywords, location, budget and more.

We house tenders from a variety of Technology sectors including:

  • IT Support
  • IT Systems
  • Software and Hardware
  • Network and Communications
  • Security Systems

Book a free demonstration of our portal!


Our other divisions:


Wanting to impress a buyer? Our creative content agency Vocal is always on hand to help!

Our Vocal team are never afraid to be heard – we’re a loud bunch!

From micro-businesses to large organisations, we provide ways to make your business stand out from the crowd. We can transform your bid into a professionally designed tender document!

Vocal specialises in:


Our online virtual learning environment for Education, Enterprise and Home Learners is currently being used to power our platforms – Tender VLE and Procure VLE (Coming soon).

We believe in learning at your own pace, wherever you are!


Find more helpful tips and advice in our blogs. We cover topics including:

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