Bid Writing Specialists

3rd April 2023

Bid Writing Specialists

What is a bid specialist?

A bid specialist, also known as a bid writer, is an expert in the world of bids. Bid specialists are responsible for planning and writing bid responses — they may also be responsible for submitting bids. However, this responsibility usually lies with a bid manager. A bid writer will complete tenders in order to help a client secure contracts or funding — ultimately helping the success of the client’s business in the long run.

Some companies may employ an in-house bid writer to take care of all their bidding needs, however now many companies are looking to outsource this service. This is where we come in!


Bidding or tendering?

Many companies use the terms bid and tender interchangeably. This is because they mean the same thing! The term tender is used most commonly in the UK, whereas bid is used in the US.


Tendering Process

Tendering is a formal process whereby select businesses are invited to bid for contracts from public or private sector organisations, in need of specific skills for a project, goods or services on an ongoing basis.


How do bid specialists work?

Bid specialists often work alongside other bid writers as part of a bid writing team. Depending on areas of expertise, certain bid writers may be called upon to lead a project or to provide the more technical writing required. A bid manager will oversee each bid and mentor their team of bid writers, ensuring the best possible work is achieved. They will also quality-check the work before submission and often lead communications with the client throughout the process.

Depending on the client’s requirements, the bid manager will either submit the bid on their behalf or send over the work for the client to submit themselves.


Advantages of hiring a bid specialist:

There are many advantages to hiring a bid specialist. Here are just a few of them!

Exceptional writing skills

Our bid writers are trained to a high level to ensure that they always provide the best service for our clients. Every bid writer has honed their craft, as strong written communication skills are paramount when it comes to being a bid writer. As always, bid writing is a specific skill that not everyone has the time or resources to learn. This is why outsourcing to a bid writing company can be extremely beneficial and worth every penny!


It should come as no surprise that you must have strong organisational skills to be a bid writer. Bid writing can be stressful, however, creating a plan with strict internal deadlines helps you to stick to that all-important final deadline for the client. A bid writer/specialist can, therefore, organise and focus solely on your bid while you divert your time and resources elsewhere.

No more stress!

Bid writing can be stressful at the best of times, even for professionals! The bidding process can be made even more stressful if you are already having to dedicate time and resources elsewhere in your company. Not to mention, costly! Outsourcing the bidding process to a bid specialist can take away the stress of the process.


Where to find a bid specialist?

At Hudson, we are home to many bid writing specialists who are highly experienced and successful. We are currently operating with an 87% success rate and have clients in over 40 countries across the world. Our bid writers are used to providing exceptional content for a variety of businesses in different sectors.

So, look no further and see our services listed below!


How we can help!

Tender Writing

Once you’ve found the perfect bid for your business, send it our way. Our Bid Writers can take care of the whole thing for you they’ll even submit it on your behalf. They’ll let you know what they need from you, providing you with a full Tender Writing breakdown.

Tender Ready

Our Tender Ready 4-week programme is perfect for businesses that have never tendered before. A Bid Writer will work with you to ensure you have everything in place to tender successfully. Tender Ready offers your business:

  • A 12-month subscription to one Hudson Discover
  • Access to Global Bid Directors and Senior Bidding Professionals.
  • An Organisation-wide Bid library, including 3 case studies, 5 CVs and policies.
  • Additional flexible benefits. 

Tender Improvement

If you’ve been tendering but aren’t seeing success from your current efforts, our Tender Improvement package can help. Our Bid Team will assess your previous responses and tender documents. They will work with you to improve for future submissions. This package includes a 12-month subscription to a Hudson Discover portal and additional tendering development services. 

Tender Mentor

If you’ve written your tender response and need it double-checked for errors, Tender Mentor can help. A Bid Writer will proofread your work for any inconsistencies, grammar, or spelling mistakes. They will also ensure it’s in line with the specification before you submit it. This is a great way of improving your skills and understanding of how to polish your tender.


Contact us:

Contact us to find out how we can help your business SUCCEED!


Additional support:

Do you only require assistance with PQQs or SQs? We can help!

Submit the relevant information regarding the work you need, and we will provide a quote for the work agreed upon.

We provide support at all levels of the bid writing process, so if you simply need it proofread before you submit it, we can also help with that!


Discover Elite

Upgrading to Discover Elite can optimise your tendering efforts!

Our two new time-saving tools can improve competitor awareness and success rate when bidding for a contract:

The Ultimate Time Save Package (for those on the go!)

  • Five tender breakdowns per month.
  • Annual subscription to two sector-specific portals.
  • Dedicated account manager.

The Become a Pre-Bid Master package

  • All of the above.
  • Seven tender breakdowns per month.
  • Bid Strategy delivered by a Senior Bid Manager (minimum five years experience). Our Global Bid Director will manage the bid strategy.


Our other divisions:


Wanting to impress a buyer? Our creative content agency Vocal is always on hand to help!

Our Vocal team are never afraid to be heard – we’re a loud bunch!

From micro-businesses to large organisations, we provide ways to make your business stand out from the crowd. We can transform your bid into a professionally designed tender document!

Vocal specialises in:


Our online virtual learning environment for Education, Enterprise and Home Learners is currently being used to power our platforms – Tender VLE and Procure VLE (Coming soon).

We believe in learning at your own pace, wherever you are!


Find more helpful tips and advice in our blogs. We cover topics including:

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