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[Last modified: July 2021]
At Hudson Succeed, we pride ourselves on delivering high quality bid writing support. Collectively, we have over 60 years of experience and an 87% success rate. It’s fair to say that we are the best in the business when it comes to bid writing support.
To support our clients, we developed the DAPCAS model.
The DAPCAS model was created in-house by Head of Bid Management, Dan Hall. DAPCAS is an acronym for Decipher, Assess, Plan, Compose, Analyse and Submit. When it comes to tendering for contracts bid writing can be complex which is why we invented this model to condense the process in its simplest form.
Our first tip for bid writing support is before you start tendering you must decipher the opportunities. Bidding for any opportunity in the hope that it will be successful is a waste of time and money. Not only that, but it weakens your overall tender approach. Three things to consider in the deciphering process are:
Once you have decided on your opportunity you can sign up to our sector-specific tendering portals. You will receive daily tender opportunities that are specific to your service.
Our Hudson Discover portals are time-saving tools. Each day, our team of opportunity trackers manually search for new tenders and upload them to the relevant portal. This ensures maximum relevancy in your search. Our 11 sector-specific tendering portals include:
The ultimate question to ask yourself is to bid or not to bid?
Once you’ve deciphered what you’re tendering for, and you’ve found an opportunity you need to decide whether to bid. The contract title doesn’t tell you everything so it’s important you know exactly what you’re tendering for. A few things to think about when assessing whether to bid or not are:
Another important bid writing support tip is to plan. Your bid will only be as successful as the planning put into it. Each tender is different, and the planning involved in it must match the specification. You should set out a list of what needs to be completed and the timeframe to complete it by. An effective plan will lead to an effective bid.
The length of an Invitation to Tender (ITT) can vary from 10 pages to 50 or more. Each contains information that is crucial to consider. Therefore, you must develop a concise plan to correspond with the tender. We advise reading each document one by one with the following in mind:
Just like the tendering process the bid writing process can be a long and complex process. Many people don’t have the time or knowledge to write detailed bids in-house. Writing isn’t for everyone, especially when you’re busy running a business. This is why we offer our bid writing support.
If you do wish to write the bid yourself, a structure to follow to write a successful bid is:
You should state what you are going to do. The buyer wants to know what you can do, not what you will try to do. Your point should be clear and concise so the buyer understands exactly what you can deliver.
It’s no good talking about what you can do if you can’t back up what you’re saying. Demonstrate why you should win the bid by providing evidence such as case studies and statistics.
Explain how you will deliver the desired outcome.
One of how our top bid writing support tips is how to structure your answer. Some points to consider include:
Analysing your work regularly throughout the writing process is something we strongly recommend as part of our bid writing support. We suggest you create several drafts and have them reviewed by a few colleagues. You could even ask a new colleague to overlook the work. This ensures the inner workings of your company can be understood by someone with little knowledge on the company. You should never assume that the buyer is already familiar with your organisation.
The final process of the DAPCAS model is to submit the bid. Although this may seem like a simple step, it is actually quite daunting to a newcomer. Always ensure you allow plenty of time to submit your bid ahead of the deadline. If the bid is due at 12pm and you submit it at 12.01pm your bid will not be accepted. Once you have submitted your bid, you should receive some acknowledgement that your bid has been received. This is usually done via an email or online portal.
Aside from the DAPCAS model, our final tip to bid writing support is the importance of doing your research. When bidding for a contract always make sure that you meet the eligibility criteria. You don’t want to waste time preparing for a bid to realise you don’t meet the criteria. For example, check that your business:
They offer four services:
Once you’ve found the perfect contract for your business, why not send it our way?
Once you decide to ahead with a bid, you will be assigned to one of our Bid Writers. The process doesn’t require you to have any formal meetings with your Bid Writer. Communication can be made via phone, email or Zoom.
If you’ve written your own tender response and need someone to double-check it for errors, Tender Mentor can help. The Bid Team will proofread your work for any inconsistencies, grammar or spelling mistakes. They’ll also ensure that it’s in line with the specification before you submit.
Our Tender Ready 4-week programme is perfect for businesses that have never tendered before. A Bid Writer will work with you to make sure you have everything in place to tender successfully. Tender Ready offers your business:
If you’ve been tendering but aren’t seeing the results you want, our Tender Improvement package can help. Our Bid Team will assess your previous responses and tender documents, working with you to improve for future submissions.
Upgrading to Discover Elite can help optimise your tendering efforts – even when you’re busy. Our two new time-saving tools can improve your competitor awareness and success rate when tendering.
Tender VLE houses free and upgraded bid writing masterclasses.
Join the UK’s first ever virtual learning environment for a whole range of
free tender-related videos. Whether you have years of tendering
experience or are starting out from scratch, Tender VLE will have
something for you.
See something you like? Contact our team for a quick chat and start your Tender VLE journey today.
Find more helpful tips and advice in our blogs. We cover topics including:
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