A client might issue an invitation to tender for a range of contracts. These might include providing a service, equipment or the completion of a project.
The PQQ is a series of questions you will need to answer regarding your level of experience, ability to complete the works successfully and financial stability.
Your answers to this first part of the bid will enable the Client to decide if you can deliver the quality standards they require.
The PQQ is a standard form which you will come across regularly when bid writing in the Construction sector (and more widely).
The purpose of the PQQ is to reduce the number of bidders to just those who can genuinely deliver the project. This saves the client a lot of time and cost.
It also reduces the competition for you as your bid is only in competition against a few other suppliers for the construction works.
If your bid is shortlisted, you will receive an invitation to tender (also known as an ‘ITT’).
Construction tenders often include the following information:
Sometimes there are also additional information packages which are issued as part of the ITT. These vary depending on the requirements of the contract. For example, construction of buildings might also include:
When bid writing in the construction sector you need to read and understand every document issued by the Client. This will be vital for shaping your bid.
If you are not sure of something you have the ability to ask questions of the Client organisation. This is called a Clarification and our Bid Consultants can help with this.
Before you submit your bid, you can ask the Client to provide further information on any aspect of the proposed works. Clarifications are normally submitted through a tender portal or to a named contact within the ITT documents.
When the Client responds to any questions, they will post the answers publicly to all shortlisted companies who are bidding. This keeps the tendering process fair for all.
Responses to clarifications raised can sometimes lead to changes in the tender information. This may also result in an extension of the submission deadline.
A bid for the Construction Sector normally includes the following information as a minimum:
The exact response requirements will be detailed in the ITT documents created by the Client.
Nearly every construction bid will be evaluated in the same method. This is known as ‘MEAT’ and it stands for
Most Economically Advantageous Tender
What this means, is the client is looking for a contractor who can provide the best value throughout their bid. Therefore, this gives the best chance of delivering a successful project.
It is important you don’t misunderstand what this means for your bid. Being economically advantageous does not necessarily mean ‘cheapest’.
Do not make the mistake of deliberately pricing low-cost bids in an effort to win. This will result in you risking two outcomes:
Instead, you should write your bid to demonstrate clearly and concisely how you will deliver an outstanding service to the client:
When bid writing for a construction sector tender you should clearly demonstrate how you will deliver the required works:
Demonstrate in your bid that the team delivering these works have the capability and experience to guarantee a successful project. This can include:
The key point to remember is you need to provide confidence to the client that your team know what they’re doing and will deliver the project successfully
As part of your bid, you may be invited to interview before the award stage. This is a chance to introduce key people to the Client and let them showcase their expertise, providing confidence in them, and your bid.
This is an important (and often forgotten) part of your bid. Writing about how you can provide added value to the construction contract is a big part of being economically advantageous. What you can offer will vary from bid to bid, but examples of what it can include are:
At the same time as factoring in all the above, remember the basics for tendering:
If you’re unsure how you should write your bid for the construction sector, or if you need any further advice on writing technical bids, or just wish to learn more about tender writing in general, get in touch with our Bid Writers at Hudson Succeed today.
Alternatively, have a look at our virtual learning environment, Tender VLE, the first of its kind to provide advice and tips on all things tendering.
Are you currently looking for new business opportunities in the Construction sector? Visit www.construction-tenders.co.uk for sector-specific contracts, uploaded daily by our Opportunity Tracking team.
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