Bid Coordinators at Hudson Succeed
Being a Bid Coordinator is a brilliant profession, with more and more organisations realising the benefits of procuring sales through an effective and efficient Bid Coordinating Team.
Hudson Succeed recognises the need for bid management teams, for companies that don’t have their own procurement departments, hence why we offer such a range of services to our clients.
Perhaps you don’t have time in your busy schedule to focus on the tendering process, or perhaps you’re interested in tendering but don’t know how to approach it?
Our Bid Coordinators are on hand to guide you through the process, no matter what kind of tenders you’d like to go for.
Our Bid Writing Consultants are highly skilled across many industry areas and will set aside time to assess your needs as a business.
Our responsibilities
Our Bid Coordinating team was created with the client in mind. Our many different packages can be tailored to your business, providing individual service to your company.
The team provide consistent service, ensuring all the businesses we engage with are fully supported by each member of the team.
As part of our job roles, we are all Bid Coordinators. Project Management is a huge part of our role, and to stay on track we regularly schedule meetings to discuss how far clients are along and new ways we can work to improve their success.
In a recent meeting, we discussed using a project management tool, so all of us as Bid Coordinators can work collectively to understand each other’s clients and workloads, enabling us to jump on and help others on particularly busy days.
We are currently working internally through Hudson Labs to develop technical specifications to build a product that will serve the team and our clients. This database will help us further in scheduling products and improving efficiency as a team.
Our services
Our Bid Coordinators are always working on what we can offer you to improve your success. That’s why we developed excellent services dedicated to providing support to your level. Whether you’re an SME or a large established company, we’d love to help you through your tender journey.
Tender Writing – For businesses who don’t know how to tender or have any writing teams in house and need support writing tenders from our team of professionals.
Tender Mentor – This service has been designed for businesses who want to ensure they’ve produced the best bid possible. We’ll offer an external guide and review and mark your bid as a buyer would before the deadline.
Tender Ready – Our Tender Ready programme helps businesses to understand how to respond to public and private sector tenders, assisting businesses of all sizes.
Tender Improvement – This service supports businesses who are bidding for work and not seeing the success they wanted. We’ll show you a new tendering path, ensuring you’re not making any mistakes.
Tender VLE – This service offers brilliant support when you’re new to tendering. Tender VLE is our online virtual learning environment and it’s completely free. It’s stocked with insightful videos, designed to help you understand tender basics.
How do we work?
The Bid Coordinator role carries great challenges when it comes to coordinating the overall tender process and working collaboratively together as a Bid Coordinating team to procure and win contracts on behalf of Hudson’s.
Our main aim with our bid team is to provide support – you won’t find a more dedicated team elsewhere, ready to absorb the details of your business that make you shine.
If you have a question about the tendering process, don’t hesitate to pick up the phone or email us to ask. We’d rather you ask than be stuck worrying over something we can solve for you.
Once signed up to one of our brilliant services, may it be Tender Ready, Tender Mentor, Tender Improvement or Tender Writing, our Bid Coordinating team are happy to arrange a schedule for your bid (if you have a specific one in mind) or a schedule for your business accomplishments in order for you to start tendering.
Starting the relationship
Our Bid Coordinators will get in touch via email, informing you of the process, and how we think best to handle it. This is where you’ll have your input.
We’re a friendly team, always aiming to do the best for our clients. When we win a tender, we celebrate with you too – after all, we’re both working towards the same goal: success.
Our services are fully flexible to suit your needs. We understand that every business works differently, therefore we believe you should have a say too!
Our focus as Bid Coordinators, through all of our services, is to build a brilliant relationship with you. Our clients mean the world to us, and we’ll go above and beyond to ensure their tender responses are innovatively written.
Our Bid Writers are dedicated wordsmiths, with quality at the forefront of their minds and provide excellent support to our clients and other team members.
Tackling tenders
Let us know what types of opportunities you’ll most likely be going for and we can organise daily opportunity tracking, sourcing excellent contracts on our 11 sector-specific portals, dedicated to providing you with endless opportunities that will fit to your business.
The opportunities we find will be sent directly to you, therefore this saves you time, cutting out the endless scrolling through portals trying to find something relevant to you.
We know the tender marketplace can be tricky, with many tenders not labelled properly with CPV codes – this is why we don’t use them.
Our sites are designed for ease of access, meaning we use keywords instead. These keywords are designated to specifics within that tender, meaning if you’re focusing on IT systems within secondary schools and the installation of Windows 10, the tender will be tagged as such. This then narrows down your search when using our platforms!
Tendering teamwork
Once you’ve found an opportunity that really suits, and you’re interested in participating, the tender process has begun. We’ll take care of the whole process from start to finish (if you’d like us to!). You always have the option of submitting yourself if you wish!
Us Tender Coordinators are often habitual creatures, and we love to follow a process. That’s because processes work and get results.
We follow the same intuitive steps below to ensure success:
Find more information about the below steps at Tender VLE.
- Breakdown – we’ll fully breakdown the opportunity to outline exactly what the tender entails and what is expected from you.
- Bid Plan – we’ll always create a bid plan for you, so you can see the direction in which you bid will take.
- Request information – there’s always a few things we’ll need from you to complete an ITT, such as policies, staff CVs, case studies and accounts information.
- Tender Writing – our Bid Coordinating team will start bid writing once they’ve understood your company goals and processes, meaning they can give well-rounded answers.
- Proofreading – all our team are adept proof-readers, able to spot mistakes that others may not, ensuring your tenders are error-free.
Whilst doing so, we’ll keep you informed of any changes or updates you may need to know about regarding the tender. We always aim to keep in contact with you throughout the process, ensuring the smooth delivery of our service.
If you’d like to get in touch with our Bid Coordinators today, they’d be more than happy to get to know your business a little bit more! Take a look at our services or contact us today to see how we can help you succeed.
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