Single-Stage Tendering Support
When it comes to single-stage tendering, our Hudson Succeed team are experts. We hold decades of experience in sourcing, writing and bid management of projects across a diverse range of sectors.
The bid team are well versed in the single-stage tendering process. We understand what it takes to ensure a tender response scores high marks against the specification. The Succeed team always write to win, boasting an impressive 87% bid success rate.
Today we sit down with our Succeed team, gaining an insight into their roles and understanding what makes a successful tender.
So who are the Bid Team?
The Hudson Succeed team’s primary objective is to secure contracts for our various clients by creating high-level responses to tenders/ITTs, submitting PQQs, PAS91s and winning quality responses overall.
The wider division is made up of the following roles:
- Head of Bid Management
- Bid Coordinator team
- Bid Management team
- Bid Writer team
- Bid Design team
What does the team do?
Daniel Hall – Head of Bid Management
Daniel heads our Hudson Succeed team – managing all incoming and ongoing tender submissions. Daniel leads client liaison across the Succeed division and is often the first point of contact for the majority of clients once their requirements have been established by our Hudson Discover Team. Dan’s role still enables him to practice his passion for writing, creating copious amounts of content for our clients.
“Having joined Hudson in January 2018, I am still presented with new and exciting challenges on a daily basis. Dealing with a wide variety of clients from a range of different industries can present challenges. However, having the support of the wider Hudson Succeed team alleviates these challenges.
I have worked with single-stage tendering for over half a decade now. I have gained vast experience in the tendering processes and an accurate understanding of what buyers look for within quality responses.
My top tip for creating winning tender submissions is to write effectively, in accordance with the buyer specification. It is important to not lose sight of the specification when creating your responses. This enables you to structure your response, ensuring that it actively reflects what the buyer is asking for.”
Amanda McCready – Bid Coordinator
Amanda supports the daily operations of the Hudson Succeed team. Daily, Amanda ensures that schedules are set for our Bid Writers and all tender submission deadlines are met. As Bid Coordinator, Amanda initiates the first stage of our tender response process. To do this, Amanda assesses the workloads of individual tenders by completing breakdowns of the work involved. Amanda will then schedule the work with the bid team and regularly update clients on the tenders’ progress.
“In my experience, the key to submitting a winning tender is in the preparation. It is crucial that you take the time to read through all the of the documents provided by the buyer. This ensures that you understand the contract and that you don’t miss key information, resulting in a failed bid submission. As part of our tender breakdowns, we extract all key information and check each item off as we find it.
This is the first step within our single-stage tendering process. Meticulous attention to detail will ensure that you are aware of all the necessary information before beginning your response.”
Alex Holt – Bid Writer
Alex works as an integral part of our bid team under the guidance of the Head of Bid Management. On a day to day basis, Alex liaises with clients, extracting information from them and informing them of our progress. Alex must effectively adapt his writing style dependant on the industry he is writing for. By doing so, he ensures each submission is completed to the highest quality, bespoke to the requirements of the specific buyer.
“Working across numerous different industries with multiple clients poses challenges to our bid team. I feel that effective, efficient and thorough communication with clients is vital in the creation of a successful response. We place their expertise in the best light on paper.
In order to create industry-specific responses, we must facilitate the effective transferring of information between ourselves and the clients. Hudson’s procedure for client communications enables us to extract all the information we need and produce high-level responses. Since joining Hudson, I have found that the level of industry-specific references has raised the quality of my written responses and has broadened my understanding of business processes in key industries.”
Katherine Kane – Bid Writer
Alongside the bid team, Katherine works with clients to produce responses which showcase them in the best possible light. Katherine ensures that our outputs are completed to the highest possible standard and within strict time frames posed by submission deadlines.
“My role at Hudson allows me to pursue my passion for creative writing and researching on a daily basis. Through working with clients across industry boundaries, I have built a bank of knowledge across a variety of interesting sectors. I have also gained insights into the inner workings of businesses and industries.
When creating quality responses, I use simple and precise language so that the buyer can easily understand the key points. This ensures that my submissions are easy to read and easy to follow, making them accessible and engaging to tender evaluators.”
Jonathan Worthy – Bid Writer
Jonathan works alongside the Hudson Succeed team, producing high-level responses for our clients. Alleviating work from clients, Jonathan handles all elements of the single-stage tendering process. Jonathan works closely with a variety of clients in disciplines ranging from Building Surveying, Grounds Maintenance and Facilities Management companies.
“In the single-stage tendering process, it is important to plan out every aspect of the bid in order to guarantee enough time for each submission and mitigate the risk of missing a deadline. Therefore, when planning bid schedules, I always overcompensate time and have the tenders ready for submission ahead of the deadline.
I am thankful that, in the event of tight deadlines, I have a supportive team around me to help guarantee the submission in line with deadlines. The wider Succeed team are capable of jumping from industry to industry to help with pressing deadlines. This is of great help when managing numerous tight deadlines during busy periods.”
Olivia Backhouse – Bid Writer
Olivia works in tandem with the rest of the bid team to develop content for our broad range of clientele. Crafting persuasive tender responses for our clients, Olivia helps them to grow their businesses and operations through single-stage tendering.
“During my time with Hudson, I have found that thorough research is key to writing bids and winning quality responses. It is important that you have a firm grasp of the company that you are writing for, the industry and the bid before beginning your response. I tend to conduct research online and fill in any gaps through liaising with the client directly.
It is important to understand the values of the company you are writing for so that it reflects in your proposal and links to the values of the buyer. Evidence is a key driver within successful submissions as it proves your ability to fulfil the contract. Research must be conducted in order to uncover this evidence and develop your responses into winning ones.
Kathryn Johnson – Head of Creative
Kathryn works alongside our Hudson Succeed team. Ensuring that the responses are creative, high-quality and bespoke to our client’s branding is imperative. Design work is only required on certain tenders, but we encourage the use of design wherever possible. High-quality, branded proposals demonstrate to buyers the effort that has been put into the submission.
“Design is an important aspect of many submissions. Seen primarily in the creative and technology sectors, designed proposals allow the buyer to instantly recognise the company providing the proposal. This also works ensures that the proposal stands out from the rest of the competition.”
Rachael Irvine – Graphic Designer
As the resident Graphic Designer, Rachael works alongside Kathryn to create bespoke designs for our bid proposals. Rachael creates high quality, bespoke branded documents for the proposals, including:
- Logos;
- House Styles;
- Branded Case Studies;
- Content Pages
“As part of my role at Hudson, I am responsible for improving the visual appearance of many bid proposals. This task allows me to bring creative ideas and see them flourish into live brands for our clients. The bespoke designs we provide to our clients enhance their brand and image, enabling them to stand out to buyers. Therefore, I see tender design as an important aspect of proposal submission for any industry.”
What can the Bid Team do for me?
To put it simply, the Hudson Succeed team can help your organisation to:
- Win public tenders;
- Enhance your operation;
- Increase your turnover and business performance as a result.
Tendering can help your business expand by gaining guaranteed work over a set period of time and achieve regular income.
Here at Hudson, we are experts in tender writing and our Hudson Succeed team are on hand to provide you with hints and advice regarding all things tendering, so get in touch today.
We’re here to help you Succeed!
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