DPS vs Frameworks: What’s the Difference and Which Should You Choose?
Understanding the difference between a Dynamic Purchasing System (DPS) and a framework agreement is essential if you want to succeed in public sector tendering. Both are widely used by buyers, but they operate in different ways and require different bidding strategies.
For a full overview of the tendering process, see our guide on how to write a bid.
This guide explains how DPS and frameworks work, the key differences between them and how to approach each opportunity.
What is a framework agreement?
A framework agreement is a procurement structure where a buyer appoints a group of suppliers to deliver services over a fixed period. Once the framework is established, only those suppliers can compete for or receive work.
Contracts are typically awarded through mini-competitions or direct awards.
Learn more about framework tenders and how they work in practice.
What is a Dynamic Purchasing System (DPS)?
A Dynamic Purchasing System (DPS) is a more flexible procurement method. Suppliers can apply to join at any time, rather than waiting for a fixed tender window.
Once approved, suppliers can bid for opportunities that arise during the lifetime of the system.
Key differences: DPS vs frameworks
1. Entry process
Frameworks: You can only join during the initial tender process. If you miss the deadline, you must wait until the framework is retendered.
DPS: You can apply at any time. This makes it more accessible, especially for new suppliers.
2. Flexibility
Frameworks: Fixed supplier lists and structure.
DPS: Open and flexible, with new suppliers joining throughout its duration.
3. Competition
Frameworks: Competition is limited to approved suppliers.
DPS: Competition can increase over time as more suppliers join.
4. Timescales
Frameworks: Typically run for a fixed period (often up to four years).
DPS: Can run for longer and remain open throughout.
5. Suitability
Frameworks: Often used for well-defined, repeatable services.
DPS: Common for more dynamic or frequently changing requirements.
Which is better for suppliers?
There is no single answer. The right approach depends on your business, experience and resources.
A framework may suit you if you:
- have strong experience and evidence
- can compete in a high-quality, competitive tender
- want long-term access to opportunities
A DPS may suit you if you:
- are newer to tendering
- missed a framework deadline
- want more flexibility to join and compete
In both cases, making the right bid/no bid decision is essential.
How to approach DPS opportunities
DPS applications are often simpler than full tenders, but you still need to demonstrate capability and compliance.
Focus on:
- meeting minimum requirements
- providing clear evidence
- keeping documentation up to date
Once approved, treat each call-off opportunity like a competitive tender.
How to approach framework tenders
Framework submissions are usually more detailed and competitive. You need to demonstrate strong capability, experience and scalability.
Focus on:
- clear, structured responses
- strong supporting evidence
- alignment with evaluation criteria
High-quality tender responses are critical for success.
How to prepare for both
Whether you are applying to a DPS or bidding for a framework, preparation is key.
You should have:
- ready-to-use supporting documents
- clear case studies
- up-to-date policies and certifications
Building a structured bid library can make this much easier.
Planning your approach
Managing multiple opportunities requires organisation and clear timelines.
Use a tender timeline to track deadlines and a submission checklist to ensure compliance.
Common mistakes to avoid
- missing framework deadlines
- underestimating competition
- failing to update DPS information
- providing weak or generic responses
- not preparing documents in advance
A structured bid management process helps reduce these risks.
How this impacts your success rate
Understanding the difference between DPS and frameworks allows you to choose the right opportunities and approach them effectively.
This leads to better targeting, stronger submissions and improved results over time.
When to seek support
If you are unsure which route is right for your business, professional support can help. A bid consultant can guide your strategy and improve your responses.
Learn more about our bid writing services.
FAQs
What is the difference: DPS vs frameworks?
A framework has a fixed list of suppliers, while a DPS allows suppliers to join at any time.
Which is easier to join?
A DPS is generally more accessible because it remains open to new suppliers.
Do both involve competition?
Yes. Frameworks involve competition among approved suppliers, while DPS competition can increase over time.
Can small businesses use DPS?
Yes, DPS opportunities are often suitable for smaller or newer suppliers.
Which should I focus on?
It depends on your experience, resources and the opportunities available in your sector.
About the Author
Written by Joshua Smith, a seasoned bid-writing expert with experience across the UK, Middle East, and US, helping organisations secure the contracts they deserve through high-quality, competitive tender responses.