6 Reasons to Hire a Bid Writing Professional

21st July 2021

What can a bid writing professional offer your business?

How can a bid writing professional benefit your business? That’s the question you may be asking yourself if you’re considering hiring a bid writing professional. The simple answer is a great deal.

If you’ve come across a tender but you don’t know where to start, a bid writing professional can help. Here’s how…

  1. Increase your chances of success

A bid writing professional can increase your chances of success. Their expertise in bid writing is what makes them successful. They are well versed in the tendering process and what evaluators are expecting.

Their success rate will give you a good indication of whether or not they are worth using. If you’ve never tendered before, a bid writing professional can definitely increase your chances of success. They produce bids of high quality which is what a buyer is ultimately looking for.

  1. They can save you time and resources

Outsourcing a tender to a bid writing professional can save you time and resources. You’re busy enough as it is running your business. You may not have the time or resources to spare in order to write a winning bid. This is when a Bid Writer comes in. Some tender responses require all sorts of supporting documents as well as in-depth, detailed 1,000+ word answers.

A bid writing professional can allow you to keep on with the day to day running of your business, uninterrupted. A tender, depending on the size, may need to be split up with your team. This can take them away from their usual job. Can you afford for your team to be working on the tender as opposed to their regular jobs?

Giving this responsibility over to a professional can keep you running as normal. You can relax knowing that your tender is well taken care of and in good hands. After all, most Bid Writers can write, manage, and even submit the tender on your behalf.

  1. Ensure you answer every aspect in line with the specification

A buyer is expecting a high-quality tender response that is in line with the specification. A bid writing professional understands the requirements. They know what’s needed in order to submit a response that caters to every aspect of the specification. This is critical for a winning response.

A bid writing professional will work with you to achieve this. They are not experts in the field they will be writing about. They are experts in bid writing. Therefore, they will need your input about the running of your business to complete the tender. They can then format and apply this information catering to what a buyer is asking in the question.

  1. A wealth of experience

Your chance of success is likely to increase with the more experience you have. This can be applicable to a lot of things, but particularly for bid writing. You can take confidence in the fact that a Bid Writer has a wealth of experience. Their experience can be in a wide array of sectors. From technology to healthcare and creative to logistics – a bid writing professional isn’t a one-trick pony.

  1. Conduct a bid review

A bid writing professional can also help conduct a bid review. This is one of the most important stages of submitting a bid. All bid responses should be reviewed before submission. This is not the same as proofreading, which you will find more about it on the next point. All bids should be reviewed against the question, specification, and scoring criteria.

Ideally, this should be done independently or by someone not involved in writing the bid. You could even go as far as scoring the responses. This could help a bid writing professional go back and develop their responses. It can help them know where there are gaps in the content or where you ramble.

Our Tender Mentor service can help if you’re seeking to outsource your bid review. Our Bid Writers will go over your bid, ensuring that the bid you’ve produced is the best it possibly can be. This is an external guide and review service. Our service allows you to eliminate any mistakes and generally improve your final response for submission.

  1. Submit an error-free bid

Submitting an error free bid can separate you from your competitors. If you think it comes down to two responses that are very high quality in substance. One has no grammatical or spelling errors, the other does. As an evaluator, you would award the bid to the error free bid.

A bid writing professional will proofread your bid numerous times and likely by multiple people. This ensures that your bid is the best it can be. This attention to detail may be the deciding factor in the contract award. A fresh pair of eyes can help notice mistakes if you’ve written it yourself. So, even if you don’t want them to write the whole bid, they can help you in this aspect. The best bid writing companies will offer this service.

What skills does a bid writing professional possess?

  • Exceptional writing and grammar skills

Following on from the last reason to hire a professional, they can offer you exceptional writing and grammar skills. They have a unique skill set that allows them to write successful bids. The way they convey information is unparalleled and great attention to detail goes hand in hand. They can use their linguistic skills to make sure your business stands out from the crowd.

  • Research abilities

Whenever a bid writing professional is writing your tender response, they will conduct research. First-rate research abilities are another essential skill they must possess. Being able to research both the buyer’s requirements and your business is what they’re good at.

A bid writing professional can go from writing a tender for asbestos removal to supported living. This requires extensive research skills and abilities. Being able to research and find key information in the industry they’re writing about is essential. Over time, they’ll build up a wide bank of knowledge across multiple industries.

  • Time management

Great time management is a skill that every bid writing professional must possess. They often have multiple deadlines on the go at one time for multiple clients. These deadlines are often final, so their time management needs to be on point. This coincides with their organisational skills as keeping track of the various submission and clarification question deadlines are essential.

  • Planning skills

Good planning skills are essential to any successful bid writing professional. You must manage you and your team’s time meticulously to ensure a winning response is submitted on time.

A bid writing professional can help take this time planning worry out of your hands. This is one way you can be assured that your bid will be finished ahead of the submission deadline. You’ll no longer have to wait for multiple co-workers to submit their responses to internal deadlines.

You won’t have to evaluate your workload and assess the amount of time you need to dedicate to it. A Bid Writer will take care of this all for you. This includes:

  • Submission deadline: date and time
  • Clarification questions deadline
  • Where to submit the response (email, hard copy, bid portal)
  • The amount copies of the response that need submitting
  • Supporting documents (cover letter, executive summary, etc.)
  • The number of questions that need answering and additional documents.

If you’re using a bid writing professional, they can handle this all for you. You can continue with the day-to-day running of your business.

  • Excellent communication

A bid writing professional needs to have excellent communication skills. They need to be able to communicate with clients to get the critical information about their business. They also need to then communicate this in line with the specification, tailoring it to the buyer’s needs.

A bid writing professional needs to be able to adjust their approach to communication too. They can switch from grant writing to tender writing and then writing for charities. These all require a different type of communication with different types of clients and buyers. A flexible communication approach does well here.

Top tip

When considering whether to use a bid writing professional, you should be looking for testimonials. These can help you decide if the outsourcing bid writing service is any good. If their website proudly posts positive testimonials from previous clients, you can be reassured that they’re good at their job.

Here at Hudson Succeed, we are a team of bid writing professionals. We can help you win your next bid. Don’t just listen to us, however, the testimonials from our clients speak for themselves:

“Daniel and the team were incredibly professional and delivered a very high level of service with our tender application.

Unfortunately, we found out about the opportunity at the last minute, which meant that we required a very tight turnaround and the team went the extra mile for us to ensure that it was ready on time within the stipulated deadline. The application proved to be successful and we are delighted with the outcome.

Could not recommend any higher.”

Nick Steiert, Managing Director

Invasion ltd

“From our first contact, Hudson were brilliant.

After a short conversation, they quickly grasped the basics of our business and sector in which we operate. Jonny and the team took the stress and hassle away from us and we are very happy to say that we were awarded the first contract that we collaborated on.

We would highly recommend Hudson and look forward to future endeavours together.”

Nick Sheehan

Sales Director – iLine Technologies

So hopefully you now have a better idea of what a bid writing professional can offer your business. There are a number of reasons why hiring one can help you succeed with your next tender. The skills they possess enable them to write winning responses on your behalf, saving you resources and time.

Here at Hudson Succeed, we proudly boast an 87% success rate. Our Bid Writing professionals have over 60 years of collective bid writing experience. Our four bid writing support packages can help you when tendering for contracts. Whether you’ve never tendered before, or need your proposal proofread before you submit – we can help.

Our services

Tender Writing

Once you’ve found the perfect bid for your business, send it our way. Our Bid Writers can take care of the whole thing for you they’ll even submit it on your behalf. They’ll let you know what they need from you, providing you with a full Tender Writing breakdown.

Tender Ready

Our Tender Ready 4-week programme is perfect for businesses that have never tendered before. A Bid Writer will work with you to ensure you have everything in place to tender successfully. Tender Ready offers your business:

  • A 12-month subscription to one Hudson Discover
  • Access to Global Bid Directors and Senior Bidding Professionals.
  • An Organisation-wide Bid library, including 3 case studies, 5 CVs and policies.
  • Additional flexible benefits.

Tender Improvement

If you’ve been tendering but aren’t seeing success from your current efforts, our Tender Improvement package can help. Our Bid Team will assess your previous responses and tender documents. They will work with you to improve for future submissions. This package includes a 12-month subscription to a Hudson Discover portal and additional tendering development services.

Tender Mentor

If you’ve written your own tender response and need it double-checked for errors, Tender Mentor can help. A Bid Writer will proofread your work for any inconsistencies, grammar or spelling mistakes. They will also ensure it’s in line with the specification before you submit.

Discover Elite

Upgrading to Discover Elite can help optimise your tendering efforts – even when you’re busy. Our two new time-saving tools can improve your competitor awareness and success rate when bidding for a contract.

The Ultimate Time Saver package offers your business:

  • A maximum of five tender breakdowns per month.
  • An annual subscription to a maximum of two Hudson Discover sector-specific portals. This option can help businesses that overlap two industries such as Healthcare and Technology, for example.
  • Pre-market and award engagement notices monitored on your behalf.
  • Buyer portal management, including registration, password management, downloading documents and assessing viability based on your bid or no-bid strategy.
  • Weekly phone calls with your dedicated Account Manager to discuss viable tendering opportunities.

The Become a Pre-Bid Master package also includes:

  • All of the above.
  • Up to seven tender breakdowns per month.
  • Bid Strategy delivered by a Senior Bid Manager with a minimum of 5 years of experience. It will also be managed by our Global Bid Director.

Contact us to find out how we can help your business grow.

Find more helpful tips and advice in our blogs. We cover topics including:

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